Mileage reimbursement sounds simple. An employee drives for business. The company reimburses them per mile or kilometer. End of story. But once your workforce operates across multiple countries, that simplicity disappears
Answering that globally is where complexity begins.
Every country approaches mileage reimbursement differently:
Some tax authorities publish official per-mile or per-kilometer rates.
Some provide partial guidance.
Some provide no formal guidance at all.
Rates may vary by vehicle type, engine size, fuel source, or region.
Electric vehicle reimbursement may be treated differently than traditional vehicles.
There is no universal global standard.
For finance teams, this creates a practical challenge: how do you apply a policy consistently when the underlying data varies — or doesn’t exist?
Without reliable benchmarks, companies risk:
Over-reimbursing and increasing unnecessary cost
Under-reimbursing and impacting employee experience
Applying inconsistent logic across countries
Struggling to explain or defend their methodology
At AIRINC, we believe good policy starts with good data.
And we really love data!
We saw teams repeatedly rebuilding the same country-by-country mileage research — validating rates, checking effective dates, filling gaps where no official guidance existed. It was time-consuming and often inconsistent.
So we asked a basic question:
What if there were a single, structured data foundation for global mileage reimbursement?
That question led to the Global Driving Reimbursement Report.
A strong global mileage reimbursement approach should be:
Grounded in credible data
Consistent in methodology
Clear in its rationale
Scalable across countries
Where governments publish official rates, those can serve as a benchmark. Where they do not, organizations need a standardized alternative based on real cost inputs.
The goal isn’t perfection. It’s consistency and defensibility.
The Global Driving Reimbursement Report supports this back-to-basics approach by consolidating:
Government mileage reimbursement rates from 80+ countries (updated annually)
Cost-of-living-based auto reimbursement rates for 100+ countries (updated semi-annually)
Coverage across vehicle types, including electric vehicles
Rates available in both miles and kilometers
By bringing this data into one centralized framework, organizations can apply a clear, repeatable methodology instead of researching and validating rates country by country.
Global mileage reimbursement doesn’t need to be a patchwork of local decisions.
When built on consistent data and clear logic, it becomes what it was meant to be: a fair, practical mechanism for reimbursing employees — applied confidently across borders.
For organizations managing business travel across borders, it offers a clearer path to fair and consistent driving reimbursement worldwide.
Back to basics. Powered by data.
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